8 Hours of Meeting Facilitation
Please select this package if you would like facilitation meeting support for a meeting no longer than 8 hours.
When checking out, use the Date field to indicate the date of your meeting; we will be in touch after you purchase to discuss your meeting.
Cancellation Policy
By purchasing this service, you understand PAI is committing time and resources to it. Refunds will not be issued. For work that has not yet been started, you may stop work on that purchase via written notice and those unused funds can be applied to a similar, future project. Once work has begun, you may issue a stop work order via written notice and all work to-date will be provided to you; however, no partial refund will be issued.
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Specific Components Included in Each Support Package |
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Components |
Documentation |
Facilitation |
Documentation and Facilitation |
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Consultation to discuss meeting specifics before work begins and communication throughout. |
X |
X |
X |
|
Pre-Meeting Support: Send Doodle poll to meeting participants to select a meeting date/time from
client-provided options. |
X |
X |
X |
|
Pre-Meeting Support: Act as liaison between venue and client
if room/venue booking is needed for
a hybrid meeting. |
X |
X |
X |
|
Pre-Meeting Support: Create online meeting/call-in information through Zoom or client-provided platform tailored to your needs. |
X |
X |
X |
|
Pre-Meeting Support: Send meeting invites with dial-in
information to client- provided contact list. |
X |
X |
X |
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Pre-Meeting Support: Track RSVPs and provide final list to client. |
X |
X |
X |
|
Pre-Meeting Support: Collaborate with
the client to prepare an agenda with client-provided topics
and scheduling requirements. |
X |
X |
X |
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Pre-Meeting Support: Distribute client-provided working documents (e.g., approved agenda, action
items, presentations) via
email before the
meeting. |
X |
X |
X |
|
Meeting Support: Monitor chat/email for questions and
relevant content to be
shared during the
meeting. |
|
X |
X |
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Meeting Support: Begin the meeting 15 minutes before scheduled time,
operate slides throughout, and close the meeting. |
|
X |
X |
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Meeting Support: Set up and assign breakout rooms. |
|
X |
X |
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Meeting Support: Administer client-provided polls and share results. |
|
X |
X |
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Meeting Support: Distribute client-provided materials or resources during the meeting. |
|
X |
X |
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Meeting Support: Verify attendees as they join the meeting. |
|
X |
X |
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Meeting Support: Ensure presentations and
multimedia content display properly and help to facilitate technical issues, if needed. |
|
X |
X |
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Meeting Support: Take detailed discussion notes. |
X |
|
X |
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Meeting Support: Capture attendance list. |
X |
|
X |
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Post-Meeting Support: Distribute post-meeting deliverables (e.g., presentations) to
attendees. This may
include following up with participants to gather feedback and address any
outstanding issues or action items. |
X |
X |
X |
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Post-Meeting Support: Create and deliver professionally edited meeting minutes from raw meeting notes. Includes action items,
decisions, and attendance list. |
X |
|
X |